{"id":1546,"date":"2026-03-20T12:15:15","date_gmt":"2026-03-20T11:15:15","guid":{"rendered":"https:\/\/www.applicon-it.eu\/?p=1546"},"modified":"2026-05-03T17:47:09","modified_gmt":"2026-05-03T15:47:09","slug":"what-your-erp-system-supplier-wont-tell-you-but-an-independent-consultant-will","status":"publish","type":"post","link":"https:\/\/www.applicon-it.eu\/en\/what-your-erp-system-supplier-wont-tell-you-but-an-independent-consultant-will\/","title":{"rendered":"How to Decide on the Future Development of an ERP System: An Analysis That Minimizes the Risk of Making the Wrong Choice"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"1546\" class=\"elementor elementor-1546 elementor-1545\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-36a5774f e-flex e-con-boxed e-con e-parent\" data-id=\"36a5774f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-251f4a18 elementor-widget elementor-widget-text-editor\" data-id=\"251f4a18\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"p1\"><b>Why Companies Are Re-Evaluating Their ERP Systems<\/b><\/p><p class=\"p1\">Why Companies Are Re-Evaluating Their ERP Systems <\/p><p class=\"p1\">Today, companies are facing a&nbsp;combination of several factors:<\/p><ul class=\"ul1\"><li class=\"li1\">pressure to digitize and automate processes<\/li><li class=\"li1\">changes to software licensing and pricing models<\/li><li class=\"li1\">growing demand for integration and open APIs<\/li><li class=\"li1\">new legislative requirements<\/li><li class=\"li1\">higher demands on system security and availability<\/li><\/ul><p class=\"p1\">These changes have a&nbsp;direct impact on <b>overall costs, operational stability, and the long-term technological sustainability of the ERP solution.<\/b><\/p><p class=\"p1\">As a&nbsp;result, more and more organizations are finding themselves in a&nbsp;situation where they must ask themselves a&nbsp;fundamental question:<br><b>Is the current ERP system sustainable in the long term, or should they consider a&nbsp;different strategy for its development?<\/b><b><\/b><\/p><p class=\"p1\"><b>The most common reasons for analyzing an ERP environment<\/b><\/p><p class=\"p1\">Decisions regarding the future direction of the ERP system should be based on data and actual operations, not merely on assumptions or marketing information provided by vendors.<\/p><p class=\"p1\">The most common reasons for conducting an analysis include:<\/p><p class=\"p1\"><b>Change in operating costs<\/b><\/p><p class=\"p1\">The software market is gradually shifting from traditional licensing models to subscription-based models. This means a&nbsp;change in the distribution of costs: <\/p><ul class=\"ul1\"><li class=\"li1\">transition from <b>CAPEX (capital expenditures)<\/b> to <b>OPEX (operating expenses)<\/b><b><\/b><\/li><li class=\"li1\">new user licensing models<\/li><li class=\"li1\">changes in support and maintenance pricing<\/li><\/ul><p class=\"p1\">Without a&nbsp;detailed analysis, it may be difficult to estimate the long-term financial impact of these changes.<\/p><p class=\"p1\"><b>Technological Development<\/b><\/p><p class=\"p1\">As data volumes, integration requirements, or automation needs grow, it may become apparent that the current system architecture is no longer optimal.<\/p><p class=\"p1\">Common problems include, for example:<\/p><ul class=\"ul1\"><li class=\"li1\">limited integration capabilities with other systems<\/li><li class=\"li1\">low flexibility when changing processes<\/li><li class=\"li1\">technological constraints on company growth<\/li><\/ul><p class=\"p1\"><b>Legislative and safety requirements<\/b><\/p><p class=\"p1\">An ERP system must adapt to changes in legislation, accounting standards, or security requirements.<\/p><p class=\"p1\">Insufficient support for these changes may pose both <b>operational and regulatory risks.<\/b><\/p><p class=\"p1\"><b>What an analysis of the current ERP system should look like<\/b><\/p><p class=\"p1\">The purpose of the analysis is not to automatically recommend a&nbsp;change to the system. Its goal is to <b>provide management with objective information to support strategic decision-making.<\/b> <\/p><p class=\"p1\">It usually covers several key areas.<\/p><p class=\"p1\"><b>Operational Audit<\/b><\/p><p class=\"p1\">The first step is to review the actual use of the system.<\/p><p class=\"p1\">The analysis focuses, for example, on:<\/p><ul class=\"ul1\"><li class=\"li1\">modules and functions used<\/li><li class=\"li1\">real-world workflow processes<\/li><li class=\"li1\">duplication of work or manual steps<\/li><li class=\"li1\">Use of the system by individual departments<\/li><\/ul><p class=\"p1\">In practice, it often turns out that <b>a significant portion of the problems are related to processes rather than to the system itself.<\/b><\/p><p class=\"p1\"><b>Technical Assessment<\/b><\/p><p class=\"p1\">The second area is the technical condition of the system and its architecture.<\/p><p class=\"p1\">The following are evaluated, for example:<\/p><ul class=\"ul1\"><li class=\"li1\">system stability and performance<\/li><li class=\"li1\">the ability to scale as data grows<\/li><li class=\"li1\">technological sustainability of the platform<\/li><li class=\"li1\">integration and automation options<\/li><\/ul><p class=\"p1\">This part of the analysis helps identify technological limitations that could hinder the company\u2019s growth in the future.<\/p><p class=\"p1\"><b>Economic Analysis<\/b><\/p><p class=\"p1\">A comprehensive overview of costs is also an important part of this.<\/p><p class=\"p1\">The following are typically included in the evaluation:<\/p><ul class=\"ul1\"><li class=\"li1\">Licenses and user fees<\/li><li class=\"li1\">technical support<\/li><li class=\"li1\">Infrastructure and Operations<\/li><li class=\"li1\">costs of modifying or expanding the system<\/li><\/ul><p class=\"p1\">The analysis also typically involves identifying <b>hidden costs<\/b> that are not immediately apparent.<\/p><p class=\"p1\"><b>Possible Scenarios for the Future Development of ERP<\/b><\/p><p class=\"p1\">The analysis should not result in a&nbsp;single recommendation, but <b>rather in an overview of realistic scenarios for the next steps.<\/b><\/p><p class=\"p1\">Typically, there are several options.<\/p><p class=\"p1\"><b>1. Sticking with the current solution<\/b><\/p><p class=\"p1\">In some cases, the most sensible strategy is to continue without making any major changes.<\/p><p class=\"p1\">This option is particularly suitable if:<\/p><ul class=\"ul1\"><li class=\"li1\">The system meets the technical requirements<\/li><li class=\"li1\">costs have remained stable over the long term<\/li><li class=\"li1\">The company&#8217;s&nbsp;processes are well-established<\/li><\/ul><p class=\"p1\"><b>2. Optimization of the existing ERP system<\/b><\/p><p class=\"p1\">Many companies can achieve significant benefits without having to change their system.<\/p><p class=\"p1\">Optimization may include, for example:<\/p><ul class=\"ul1\"><li class=\"li1\">review of licenses and the number of users<\/li><li class=\"li1\">modification of the modules used<\/li><li class=\"li1\">process optimization<\/li><li class=\"li1\">better integration with other systems<\/li><\/ul><p class=\"p1\"><b>3. Transition to a&nbsp;different ERP solution<\/b><\/p><p class=\"p1\">If the analysis reveals significant technological or economic limitations, it may be advisable to consider migrating to a&nbsp;new system.<\/p><p class=\"p1\">However, such a&nbsp;step requires:<\/p><ul class=\"ul1\"><li class=\"li1\">a clear definition of requirements<\/li><li class=\"li1\">structured selection process (RFI \/ RFP)<\/li><li class=\"li1\">migration plan<\/li><li class=\"li1\">change management in the company<\/li><\/ul><p class=\"p1\">Without these steps, ERP projects often face significant risks.<\/p><p class=\"p1\"><b>Why an independent ERP assessment is crucial<\/b><\/p><p class=\"p1\">The decision regarding the further development of the ERP system has <b>long-term strategic implications.<\/b><\/p><p class=\"p1\">Practical experience shows that companies often make decisions based on:<\/p><ul class=\"ul1\"><li class=\"li1\">pressure from suppliers<\/li><li class=\"li1\">incomplete information<\/li><li class=\"li1\">or solely based on current issues.<\/li><\/ul><p class=\"p1\">An independent analysis allows for:<\/p><ul class=\"ul1\"><li class=\"li1\">identify actual risks and limitations<\/li><li class=\"li1\">assess the economic impacts of the various options<\/li><li class=\"li1\">prepare high-quality information to support management decisions.<\/li><\/ul><p class=\"p1\">The goal is not to change the system at any cost.<br>The goal is to <b>choose a&nbsp;solution that is technologically, economically, and strategically sound.<\/b><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-9d702f3 e-flex e-con-boxed e-con e-parent\" data-id=\"9d702f3\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-496d7fb elementor-widget elementor-widget-text-editor\" data-id=\"496d7fb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2 class=\"p1\"><b>Are you considering further development of your ERP system?<\/b><\/h2><p class=\"p1\">Decisions regarding the future direction of an ERP system have a&nbsp;long-term impact on the operations of the entire company. Before a&nbsp;company decides to optimize its system, change its licenses, or select a&nbsp;new solution, it is advisable to have an objective analysis of the current state of affairs. <\/p><p class=\"p1\">Vypracujeme nez\u00e1visl\u00e9 posouzen\u00ed ERP prost\u0159ed\u00ed, kter\u00e9 managementu pom\u00e1h\u00e1 vyhodnotit technologick\u00e1, ekonomick\u00e1 i&nbsp;provozn\u00ed rizika a&nbsp;p\u0159ipravit podklady pro informovan\u00e9 rozhodnut\u00ed.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0853001 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"0853001\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/www.applicon-it.eu\/en\/contacts\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">No-obligation consultation on ERP environments<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>How to Decide on the Future Development of an ERP System? An Overview of Factors Management Should Consider\u2014Costs, Technology, Legislation, and Operational Risks. <\/p>\n","protected":false},"author":1,"featured_media":1558,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-1546","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/posts\/1546","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/comments?post=1546"}],"version-history":[{"count":0,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/posts\/1546\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/media\/1558"}],"wp:attachment":[{"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/media?parent=1546"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/categories?post=1546"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.applicon-it.eu\/en\/wp-json\/wp\/v2\/tags?post=1546"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}